Policy - IJOA

POLICY: IJOA

EFFECTIVE DATE: 1/8/97

CANCELS SHEET DATED: 3/1/95

REVIEWED BY POLICY COMMITTEE: 9/23/03

 

 

 

INSTRUCTIONAL RESOURCES AND MATERIALS

 

FIELD TRIPS

 

Definitions

 

Any trip organized or conducted by an employee for students of the District shall be considered as a field trip or excursion unless the employee can establish to the satisfaction of the principal that the school District is in no way responsible for such trip.

 

  1. A field trip shall be construed to mean any trip organized or conducted by an employee of the school District as an integral part of the school program. Examples include class trips to the theater, to historical sites, or to local business or industry. Field trips must be completed within one day, preferably during normal school hours.

 

  1. An excursion shall be construed to mean any trip organized or conducted by an employee of the school District as a nonessential supplement to the school program. Examples include trips by school-sponsored clubs, student exchange programs, and trips planned through the school for special interest groups outside of school hours.

 

Approval

 

All in state field trips and excursions must be approved, in advance of any advertising of such trip or excursion, by the principal. All student trips out side of the state must receive Board approval, in addition to meeting the items listed in this policy.

 

Approval shall be based upon a written plan submitted to the principal by the sponsoring employee. Such plan shall include:

 

  1. Educational objective of the trip

  2. An itinerary, including estimated times of departure from and return to the school.

  3. Modes of transportation.

  4. Provisions for food and lodging, overnight trips require a minimum student chaperon ratio of 10:1.

  5. An emergency plan for sudden illness or injury.

  6. Provisions for adult and supervision. Chaperones shall be provided on the basis of a minimum ratio of 10:1. Chaperons, when on assigned duty and/or in the presence of students, shall model behavior appropriate to a supervisory situation including the abstention from tobacco, alcohol, and illegal drugs. The staff member arranging for the trip shall provide each chaperon a listing of his/her responsibilities while serving as a chaperon.

  7. When a private vehicle is used, the District requires that the owner of the vehicle carry liability insurance of $300,000. Private vehicles are provided at the owner’s risk. The District cannot assume any responsibility for liability claims that may result from the use of a private vehicle. When possible, District busing shall be used. Private transportation using adult drivers must be approved by the appropriate administrator.

  8. One day class or field trips are to be limited to a maximum of 15 hours. All trips that exceed this limit must go before the Board for permission (i.e. overnight trips).

  9. Estimated expenses.

  10. Names and grades of students expected to participate. A corrected list of actual participants shall be posted conspicuously in the Principal’s Office for the duration of each field trip or excursion as an aide to locating students in an emergency.

 

Permission Slips

 

Written permission must be obtained from a parent/guardian for each student prior to participation in any excursion. Written notice should be given to parents for field trips which require transportation for students of which extend beyond normal school hours.

 

In order for a student to participate in a field trip written permission slips must be signed by parents and contain the following information:

 

  • Date of Trip

  • Approximate Time Leaving and Returning to School

  • Destination of Trip (town)

  • Lunch Provisions

  • Dress (indoor/outdoor)

  • Costs (admission, lunch, souvenirs, etc.)

  • Emergency Phone Numbers (2)

  • Medical Conditions (that may affect trip)

  • Brief explanation of how it supports curriculum.

  • If returning after regular bus runs, transportation plans.

 

The School Board reserves the right to require, at the discretion of the Superintendent, the filing of a waiver of liability signed by a parent/guardian releasing school employees, the School Board, and the School District from liability on any matter connected with field trips or excursions.

 

Any student for whom permission is not obtained for a field trip or an excursion shall participate in appropriate alternative activities within the school during normal school hours.


Non-Approved Trips

 

Any employee who is involved with a trip that is not subject to approval under this policy should clearly understand that the participants in this trip may be in no way identify their trip with the school or the school District. Such employees should understand clearly that they are on their own insofar as any liability claims are concerned. It is the responsibility of such employees to make clear to the students and their parents that such a trip or activity has no connection with the school and is not subject to the approval of the school board or its administration.

 

If a group wishes to take a non-approved trip during regular school hours, Board approval must be obtained for the release of school time prior to the trip.

 

 

 

 

 

POLICY: IJOA

EFFECTIVE DATE: 1/8/97

CANCELS SHEET DATED: 3/1/95

REVIEWED BY POLICY COMMITTEE: 9/23/03

 

MSAD #74

Waiver of Liability

 

PERMISSION, RELEASE, ASSUMPTION OF RISK

AND AGREEMENT TO INDEMNITY AND HOLD HARMLESS

 

 

has our permission to participate in (or to) _______ on

(name of student)

 

, 20__ . We do hereby agree to assume all risk of injury, harm, or damage to his/her person or property arising during or in connection with said trip, and we do hereby release and agree to indemnify and hold harmless MSAD #74, it directors, administrators, agents, and employees, from any and all liability, actions, damages, and claims of any kind or nature whatsoever for injury, harm or damage to his/her person or property that may arise or occur during or in connection with this activity.

We have read the above document carefully before signing it and we sign it voluntarily with full knowledge of its significance.

 

Dated: Signature of Parent/Guardian

 

 

Dated: Signature of Parent/Guardian

 

 

Dated:

Signature of Student

 

 

 

Note: This form must be signed by the student and parents or guardians.