Policy - JRA-E
MSAD # 74
ANNUAL NOTICE OF STUDENT EDUCATION RECORDS AND INFORMATION RIGHTS
The Family Educational Rights and Privacy Act (“FERPA”) provides certain rights to parents and eligible students (18 years of age or older) with respect to the student’s education records.
A. Inspection of Records
Parents/eligible students may inspect and review the student’s education records within 45 days of making a request. Such requests must be submitted to the Superintendent or building administrator in writing and must identify the record(s) to be inspected. The Superintendent or building administrator will notify the parent/eligible student of the time and place where the record(s) may be inspected. Parents/eligible students may obtain copies of education records at a cost of 10 cents per page. The preparation fee maybe waived for routine one time requests of single documents.
B. Amendment of Records
Parents/eligible students may ask MSAD #74 to amend education records they believe are inaccurate, misleading or in violation of the student’s right to privacy. Such requests must be submitted to the Superintendent or building administrator in writing, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the Superintendent or building administrator decides not to amend the record as requested, the parent/eligible student will be notified of the decision, their right to request a hearing, and information about the hearing procedure.
C. Disclosure of Records
MSAD #74 must obtain a parent/eligible student’s written consent prior to Disclosure of personally identifiable information in education records except in circumstances as permitted by law.
1. Directory Information
MSAD #74 designates the following student information as directory information that may be made public at its discretion: name,
participation and grade level of students in officially recognized activities and sports, height and weight of student athletes, dates of attendance in the
school unit, and honors and awards received. Parents/eligible students who
do not want MSAD #74 to disclose directory information must notify the Superintendent in writing by September 15th OR: other date designated by the school unit or within thirty (30) days of enrollment, whichever is later.
2. Military Recruiters/Institutions of Higher Education
Military recruiters and institutions of higher education are entitled to receive the names, addresses and telephone numbers of secondary students and MSAD #74 must comply with any such request, provided that parents have been notified of their right to request that this information not be released without their prior written consent. Parents/eligible students who do not want MSAD #74 to disclose this information must notify the Superintendent in writing by September 15th OR other date designated by the school unit or within thirty (30) days of enrollment, whichever is later.
3. School Officials with Legitimate Educational Interests
Education records may be disclosed to school officials with a “legitimate educational interest.” A school official has a legitimate educational interest if he/she needs to review an education record in order to fulfill his/her professional responsibility. School officials include persons employed by MSAD #74as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); members of the Board of Education; persons or companies with whom MSAD #74 has contracted to provide specific services (such as attorneys, auditors, medical consultants, evaluators, or therapists); and parents, students and volunteers serving on an official committee (such as a disciplinary or grievance committee) or assisting a school official in performing his/her professional responsibilities.
4. Collection of Student Social Security Numbers for Maine Department of
Education Longitudinal Data Studies
In 2009, the Maine Legislature passed a law (P.L. Chapter 448) that authorizes the Maine Commissioner of Education to require local school units to request that parents provide students’ social security numbers to the school. The social security numbers will be used by the Department of
Education to create a “longitudinal data system” that will link data about the student’s educational history to data about the student’s endeavors after leaving school, such as earnings, educational attainment and choice of career.
Your compliance with this request is COMPLETELY VOLUNTARY. We must REQUEST that you provide your child’s social security number,
but you are NOT REQUIRED to provide the number to us. There will be
no adverse consequences for your child if you decline to provide the social security number. Your child will still be enrolled in school, and he or she will have all the same rights and privileges of every other student in our schools. If you are a student aged 18 or over, you have the right to decide whether to allow use of your social security number. No child’s social security number may be used for longitudinal data purposes without the parent’s or the 18-year-old student’s written consent.
Parents are advised that the School Board recommends they NOT consent to provision of student social security numbers. The School Board believes to provide student social security numbers presents risk to the identity security of students and their families.
5. Other School Units
As required by Maine law, MSAD #74 sends student education records to a school unit to which a student applies for transfer, including disciplinary records, attendance records, special education records and health records (except for confidential health records for which consent for dissemination has not been obtained).
5. Health or Safety Emergencies
In accordance with federal regulations, MSAD #74 may disclose education records without prior written consent in a health and safety emergency to any person whose knowledge or the information is necessary to protect the health or safety of the student or other individuals.
6. Other Entities/Individuals
Education records may be disclosed to other entities and individuals as specifically permitted by law. Parents/eligible students may obtain information about other exceptions to the written consent requirement by request to the Superintendent or building administrator.
D. Complaints Regarding School Department Compliance with FERPA
Parents/eligible students who believe that MSAD #74 has not complied with the requirements of FERPA have the right to file a complaint with the U.S. Department of Education. The office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202