September 7, 2016 Minutes
Minutes of the Board Meeting
RSU #74 Board of Directors
Wednesday, September 7, 2016
At Carrabec High School
Bobbi Sue Harrington, Chair, called the meeting to order at 6:03 p.m.
Directors Present:, Dwight Baron, Dana Beaulieu, Patrick Daubenberger, Robert Demchak,
Troy Dunphy, Leslie Giroux, Heather Hilenski, Bobbie Sue Harrington, Laura Layman, Tammy Murray, G. Wayne Rugh, Kevin Sousa, Dulcie Welch, Deron Whittemore.
Directors absent with notification:
Directors Absent without notification: Annette Folco
Staff Members Present: 15
Students Present: 2
Citizens Present: 2
Agenda Item #1 TO SEE IF THE BOARD WILL VOTE TO APPROVE THE MINUTES OF THE REGULAR BOARD MEETING OF AUGUST 10, 2016.
Item tabled pending revision to item #11 for amount paid for tuition students.
Agenda Item #2 STUDENT PRESENTATION:
Ms. Wagg and her 3rd Grade students presented the school garden project. The preschool students helped the 3rd graders with planting the garden. They are very proud and enjoyed watching the vegetables grow into something they could eat and were also able to try new vegetables that they have never seen or tried before.
Agenda Item #3 REPORTS:
A.) Superintendent’s Report
1)Resignations: Carrie Peabody - 7th Grade JV Girls Soccer
Bethany Sevey - Gear Up Coordinator
2)Appointments and recent support staff hiring:
Aaron Baum as Advisory Dean - freshmen - stipend per schedule
Janet Boothby as Advisory Dean - seniors - stipend per schedule
Sarah Harriman as Advisory Dean - juniors - stipend per schedule
Stacey Robinson as Advisory Dean-sophomores-stipend per schedule
Roxanne Waugh for High School Yearbook -stipend per schedule
Ross Sirois as 7th Grade JV Boyss Soccer Coach at CCS stipend $1,479
Sikwani Dana as 7th Grade JV Girls Soccer Coach at CCS stipend $1,479
Ross Sirois as Special Education Ed Tech II at CHS, $15.68 per hour
Bethany Seavey for Fall Sports Site Coordinator – stipend $750
3)The Superintendent distributed an addendum to the Superintendent’s report. He met
with the engineer of school renovation project who discussed a recommendation for air balancing issues. Recommends a steel wall covered by Tectum to replace the curtain. He also distributed a proposed form to use when hiring so that there is a paper trail and better documentation for Carla in payroll.
4)Simplifying EPS funding formula.
5)Superintendent read notes regarding Blue Ribbon Commission that has been asked to study regionalizing central office tasks and work.
6)Student Handbooks and Teacher and Administrator Evaluation tools distributed. To be approved at the October Board meeting.
B.) Administrator Reports
Written Reports were mailed to Board Members and are available online at www.msad74.org
The building and grounds committee will be meeting Wednesday, September 14th 6:00 p.m.
Bobbi Sue Harrington informed the board of an informal Harvest Dinner to be held with SAD 59 and RSU 74 board members on October 18th at 6:00 p.m., location TBD.
D.) Adjustments to the Agenda
· Added Item # 13 regarding sound issue at west end of gym.
· Added Bethany Seavey for Fall Sports Site Coordinator.
Agenda Item #4 CITIZENS COMMENT ON AGENDA ITEMS
Agenda Item #5 To see if the Board will approve selection of a new date for board member training.
After discussion the board decided to schedule a Tandberg training for new board member at the Administrative Office conference room on Wednesday, September 14, 2016 at 4:30 p.m.
Agenda Item # 6 To see if the Board will approve a transfer out of regular instruction to the following 4 cost centers that were overspent 2015-2016:
Cost center #3 - Career and technical.
Cost Center #6 - System Administration.
Cost Center #7 - School Administration.
Cost Center #10 - Debt Service.
Upon motion by Bob Demchak and seconded by Tammy Murray the Board voted by unanimous consent to approve the transfer out of regular instruction to the above 4 cost centers that were overspent 2015-2016, not to exceed 5%.
Agenda Item #7 To see if the Board will approve budget transfers not to exceed 5% of any cost center for 2016-2017.
Upon motion by Bob Demchak and seconded by G. Wayne Rugh the Board voted by unanimous consent to approve budget transfers not to exceed 5% of any cost center for 2016-2017.
Agenda Item #8 To see if the Board will approve a request for a re-entry hearing by a student expelled during 2015-2016.
No action taken.
Agenda Item # 9 To see if the Board will approve AD reports on cooperative teams.
Nate Stubbert and Chris LeBlanc explained how the MPA determines classification and how cooperative teams are helpful with declining enrollment.
Upon motion by Dana Beaulieu and seconded by G. Wayne Rugh the Board by unanimous consent voted to approve to continue with the existing collaborative teams and continue to explore more opportunities to form additional cooperative teams.
Agenda Item #10 To see if the Board would like to have a tour of the gym.
Board members toured the gym.
Agenda Item #11 To see if the Board will approve specific corrective action to replace the worn curtain at the east end of the gym.
Upon a motion by Bob Demchak and seconded by G. Wayne Rugh for the administrators to use whatever material they choose to replace the wall and curtain and have it done before basketball season, the Board voted 7 to 7, motion failed.
Upon an amended motion by Tammy Murray and seconded by Heather Hilenski for the administrators to make a decision about the materials to use and go out to bid to replace the wall and curtain and have it done before basketball season, the Board voted 10 to 3 with 1 abstained Deron Whittemore, motion passed.
Agenda Item #12 To see if the Board will approve an executive session to discuss a personnel issue
Title 1 M.R.S.A. $ 405(6)(A).
Upon a motion by Deron Whittemore and seconded by G. Wayne Rugh the Board entered into executive session at 7:40 p.m.
The Board reconvened in public session at 8:05 p.m. No action taken.
Agenda Item #13 To see if the Board wishes to address the sound issue at the west end of the gym.
Upon a motion by Heather Hilenski and seconded by Patrick Daubenberger the Board voted 10 to 3 to add Agenda item #13.
Upon a motion by Patrick Daubenberger and seconded by Laura Layman the Board voted by unanimous consent to put Tectum on 3 brick walls at the west end of the gym.
The Chair declared the meeting adjourned at 8:15 pm.